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Consider an accounting and business solution that is able to grow along with your business that can harness the power of the Internet, and is built on an architecture that has the potential to link to other applications easier than ever before. Tencia offers real time data from anywhere at anytime and can use Windows Communication Services to ‘talk’ to other applications that conform to these standards…
With a comprehensive set of accounting features, deep functionality and improved productivity are only some of the benefits Tencia has to offer:
- Fully integrated – reducing the need for double handling data.
- Robust security features – Featuring a layered security model that uses permissions and defaults to ensure sensitive information is protected.
- Remote access – Works on the web, so you can access Tencia from all over the world.
- Highly customisable – Advanced features that give you the flexibility to customise each users interface to align with their specific job role.
- Scalable – grows alongside your business.
- Familiar and easy to use workspace – Tencia allows you to access Microsoft programs from the main application window using quick links and a customisable favourites menu, making its integration with Microsoft products appear seamless.
Tencia operates as a full forms application when run over the Internet. Full forms applications have significantly more functionality than browser applications and as a result Tencia does not require an Internet browser or thin client access product to operate, it operates via a Virtual Private Network (VPN) connection.
To get a deeper understanding of the accounting and operational features of Tencia you can explore further details on Tencia’s capabilities.
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Core Modules
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The General Ledger is an integral part of your accounting system. Tencia’s General ledger offers real time data and is fully integrated which is fundamental to ensuring the integrity and accuracy of your financial information.
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Efficient cash management is fundamental in today’s ever changing business environment. The Tencia cashbook maintains an up to date running balance of your cash position so you are fully informed about your organisations liquidity at any point in time and able to forecast future cash flow based on accurate data. Keeping you informed and in control.
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The debtors feature allows you to keep track of important customer sales and credit information. Tencia gives you the ability to quickly and easily monitor customer outstanding balances. The simple to use interface lets you perform detailed on screen inquiries providing you with up to date information to enable efficient customer follow up and collection of outstanding amounts.
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The creditors feature allows you to keep track of and reconcile your creditor accounts. Tencia’s easy to use interface allows for rapid data entry of supplier invoices. Giving you the insight you need to monitor the age of your suppliers debt, more effectively.
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The sales order features in Tencia allow users to manage the complete sales order cycle, from preparing quotes to issuing Debtor invoices. Tencia allows users to easily print invoices, packing slips and credit notes and integrates fully with Stock, Debtors, Purchase Orders and Bill of Materials, saving you time and reducing the possibility of errors.
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The Tencia stock module gives you control over the entire stock cycle, from the initial purchase of the goods to the eventual sales, making it easy to track stock movements and inventory levels quickly and accurately.
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Tencia’s Purchase Order features allow you to effectively manage orders that are placed with suppliers. This feature is fully integrated with job costing, Bill of Materials and the Sales Order system so that automatic stock allocation to customer back orders occurs.
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With Tencia you can enter purchase orders, creditor’s invoices, sales orders, debtor invoices, General Ledger payments and journals and credit notes in a foreign currency. Tencia allows for centralised cash related transactions, for currencies in addition to the local currency.
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For organisations that have more than one company operating, the Multi-Company feature in Tencia has been developed to assist and streamline the creation and optional consolidation of these companies.
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A transparent layered security model provides the foundation for the Tencia user experience. It aims to deliver a user experience which helps both employees and systems administrators become more efficient and productive.
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Tencia’s Serial Tracking feature provides the mechanism to easily and immediately identify, monitor and track the movement of stock items by a unique characteristic such as a Serial, Batch or Roll number. This feature is very valuable in manufacturing environments, when Bill of Materials is implemented, both raw materials and/or finished goods can be tracked by Serial, Batch or Roll Numbers.
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The Advanced Sales Reporting includes a collection of reports that report and present sales statistics in various formats. These reports have been designed to assist in the analysis and interpretation of sales data within Tencia.
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The Special Pricing feature provides the ability to set up and maintain special prices for stock, customers and suppliers. These special prices can be in the form of a special price, discount percentage, discount value, mark-up percentage or price reduction. These special prices can be set optionally including quantity breaks and date ranges.
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The Tencia Report Designer feature allows for the creation, modification and output of standard stationary such as invoices, statements and reports. The Report Designer is capable of printing to various printers, exporting data to various formats including PDF, RTF, XLS and HTML which can then be emailed.
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Specialist Modules
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Tencia’s Job/Time Costing feature is fully integrated. It integrates to Creditors, Stock, Debtors, Purchase Orders, Bill of Materials, Payroll and General ledger so there is no double entry required. The job costing feature is flexible enough to allow you to perform job costing, time costing or both.
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The Bill of Materials feature provides you with a means of managing raw material stock levels and ensuring they are optimised by effective material requirement planning and stock control.
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The Fixed Assets feature easily maintains accurate and timely balances on assets calculating both book and tax values. This gives you a complete movement and history of assets including depreciation calculations, reevaluations, disposals and asset transfers.
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The Payroll feature allows the operator to set up an individual’s pay in any form required. Giving you enormous flexibility in the way the payroll is prepared.
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Tencia Connect can be regarded as the gateway for other applications to integrate with Tencia, it is designed to facilitate the exchange of information between applications. Tencia Connect is the facility used within Tencia to allow it to integrate with third party applications ensuring database security is maintained. The Tencia Connect user interface is the mechanism that exposes services such as .Net assemblies, Web services and Windows Communications Foundation, or upload and download routines.
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Benefits
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Tencia is a financial software solution that reflects the Internet driven 24/7 world, giving business users the power to access financial and business information anywhere and at anytime.
Today the ability to exchange information between various applications, divisions and internal business units is pivotal to the success of any business. The requirement for applications to be able to ‘talk’ to one another has driven the need for financial solutions such as Tencia to harness the power of Windows Communications Services. This gives Tencia the capability to overcome compatibility issues, allowing applications that conform to Windows communications standards, to be linked up more easily than ever before.
In the business world, this means that Tencia’s platform extensibility provides boundless business opportunities such as vertical integration. Windows Communication technology is a gateway to building end-to-end solutions that can be tailored to fit your industry needs. For example, you could decide to make your product catalogue and stock information available to your vendors using windows communications technology, in doing so tightening your supply chain management, and streamlining your business-to-business relationships. The possibilities are boundless.
Key benefits that Tencia offers:
- Comprehensive security features, giving you exceptional levels of control over system data.
- A powerful report designer for building customised reports and invoices.
- Intuitive and easy to use software, with straight forward menus and easy to follow navigation.
- Seamlessly integration with Microsoft Office applications via the user interface.
- Remote access, and real time data, giving you access to your financials when you need it.
- Rich text facility in the notes field so you can add images, or store hyperlinks and documents.
- Easy implementation through the use of a Microsoft management console, so your system is up and running faster and with less downtime.
- Customisable data entry and inquiry screens to streamline work processes.
- A ‘Tencia connect’ integrator module that allows developers to seamlessly integrate Tencia to external packages.
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This integration diagram depicts a typical system arrangement and highlights the general flow of information within Tencia. Please note that by applying specific systems settings or by customising Tencia to meet your business needs the modular integration of this solution may change.
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